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#Cost of going paperless in the office pdf
Although not a substantial amount of time to spend, it is time that could be used searching electronic PDF documents via OCR/ICR. organization every 12-seconds with an average time of 18-minutes to find the missing document. On average, a document is lost in a large U.S.
#Cost of going paperless in the office free
When you no longer have paper based file retention, you can free up hundreds of square feet of space. Reduced Daily Data Storage & Supply Costs Ultimately, the use of copiers and fax machines may also reduce overhead costs.ĭetermine the cost of document scanning for your paperless office needs. Financially More Cost-EffectiveĪpart from saving money on mailing costs, you’re also able to run your business more cost-effectively without having to purchase ink cartridges and office supplies. In addition, communication in a digital office enables you to track leads and new clients and obtain analytical data for more effective marketing strategies. You’re able to maintain relationships with clients via multiple methods, like an email list, which naturally saves you in printing and mailing costs. Less Expensive Client CommunicationĪs one of the benefits of a paperless office, your business will save plenty of money in client communications.
This enables digital data to exist in various locations as opposed to a single paper source, reducing risk of damage, loss, or misplacement. Automatic Data Retention & Digital BackupsĮmployees are no longer required to manually create backups of every document when it can be done digitally with the right tools and platforms.ĭata can be saved automatically on a cloud-based system, flash drives, or external hard drives.
Decreased Carbon FootprintĪlthough the average office worker uses 10,000 sheets of paper per year, 334 pounds of paper is recovered from each person in the United States for recycling purposes.Ĭhoosing a paperless office not only decreases the number of trees used and reduces carbon footprint in terms of producing paper products, but it’s significant for contributing to a sustainable society. Properly indexed digital documents and useful file naming conventions will make your PDFs easy to find, download, and share. Tools such as Google Drive, Microsoft Office 365, and many more ensure seamless collaboration across platforms and users.īased on your specific business goals and needs, information can be made accessible to numerous employees without hassle or time wasted. With the click of a button, you can easily access important documentation from anywhere. However, many cloud-based content management systems offer high-tech, bank-level data security in order to keep information away from those seeking unlawful access to critical data. Even then, you’re left with potential data breaches and the ongoing need to train employees on your records management policies. When choosing paper to power your business processes, you have to invest in locked filing cabinets and paper shredding policies to maintain document security and confidentiality. Strengthened Document Security & Confidentiality If those statistics aren’t enough to get you started on your journey toward digital transformation, perhaps these ten benefits of going paperless will help get you over the line: 1. On average, each person in the United States uses 500+ pounds of paper annually, with 40% of the world’s industrial logging focused on the paper manufacturing process.Īccording to The Paperless Project, the cost to maintain a filing cabinet per year is roughly around $1,500 with an average cost to file a document of $20, $125 per misfiled document, and $350 for every lost document.
As a business owner always looking for new and efficient ways to optimize operations, taking a closer look at the benefits of a paperless office should be top of mind.
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